2026 AESATA TRAVEL AGENTS’ CONFERENCE DELEGATE GUIDE
Warm greetings from the AESATA Secretariat, We are delighted to welcome you to the AESATA Travel Agents' Conference 2026 in Livingstone, Zambia. This note is designed to provide you with all essential information to ensure a smooth, enjoyable, and productive conference experience
Know Details About Our Conference
Theme
'Africa In Motion'
Date
28th June – 1st July 2026
Main Venue
- Radisson Blu Mosi-Oa-Tunya Livingstone Resort
- The David Livingstone Safari Lodge & Spa
Hosted By
Details About Arrival & Welcome to Livingstone
- 1. Arrival Airport: Harry Mwanga Nkumbula International Airport (Livingstone)
- 2. Recommended Arrival Date: 27 June 2026
- 3. Airport Transfers: Organized transfers will be arranged for delegates. Final schedules and coordination will be shared via the official WhatsApp group
- 4. Immigration & Visa: Delegates are advised to check visa requirements in advance and ensure all travel documents are in order prior to departure.
Conference Highlights
- 1.High-level panel discussions on intra-Africa travel and policy
- 2.Engagement with leading travel trade stakeholders across Africa
- 3.Curated networking sessions with decision-makers
- 4.Destination experience activities
- 5.Business-to-business engagement opportunities
- 6.Strategic conversations shaping the future of African travel
Special Events & Experiences
Welcome Cocktail
A relaxed opening session to connect with fellow delegates and set the tone for the conference
Sunset Cruise
Enjoy a relaxed boat ride experience along the Zambezi River
Boma Dinner Experience
An immersive cultural evening featuring traditional cuisine, music, and performances; offering a true taste of Zambia.
Gala Dinner
A signature evening bringing together all delegates for a high-level networking experience in a refined setting under the theme 'Tree of Life'.
Key Attractions in Livingstone
Delegates are encouraged to explore:
- Victoria Falls (Mosi-oa-Tunya): One of the Seven Natural Wonders of the World
- Zambezi River Cruises: Sunset cruises and scenic experiences
- Mosi-oa-Tunya National Park: Wildlife viewing including white rhinos
- Livingstone Museum: Cultural and historical insights
- Adventure Activities: Helicopter flights, bungee jumping, white-water rafting, Visit the Livingstone Museum
Important Guidelines
- 1. Arrival: Plan to arrive at least one day before the conference start (28 June recommended)
- 2. Registration: Ensure full payment is completed to secure participation
- 3. Dress Code:
- Conference: Smart business / business casual
- Social events: Smart casual / elegant for Boma Dinner
- 'Tree of Life' Gala Dinner Dress code - Emerald Green and Copper gold
- 4. Identification: Carry valid ID/passport at all times
- 5. Health & Safety: Stay hydrated and follow local guidelines
Conference Communication
- All real-time updates, logistics, and coordination will be shared via the official AESATA Delegates WhatsApp group.
- (Ensure you have joined the group to stay informed; https://chat.whatsapp.com/EDlFdwf8gIg7qqXWYyFAgB.)
Payments & Confirmation
- Early registrants must settle payments by 8th May to retain preferential rates
- Spaces are limited and allocated on a confirmed (paid) basis
Contact & Support
For any assistance prior to or during the conference, please reach out to the AESATA Secretariat.
“We look forward to welcoming you to Livingstone for an impactful and memorable experience”
AESATA Secretariat
One Region. One Voice. One Industry.
Phone
+254 768 761 241